function booking

Terms and Conditions

1. TENTATIVE BOOKINGS

   1. Event bookings will be considered tentative for 10 days until the booking form is completed, and deposit payment has been received.

2. DEPOSITS AND PAYMENT

   1. The client is required to make a non-refundable deposit payment of $500 to secure their event reservation.

   2. All deposits will be used towards the event space minimum spend requirement. By making the deposit payment you acknowledge you would like to hold your function at Psychedeli according to the required minimum spend.

3. CANCELLATION

   1. In confirming the booking and making the deposit payment, the client acknowledges and accepts the terms of our cancellation policy:

      1. In the case of the client cancelling their confirmed event three months prior to the event date, 50% of the deposit payment will be refunded

      2. In the case of the client cancelling their event within one month of the event date, no deposit will be returned to the client, and the full deposit forfeited.

      3. In the case of the client cancelling their event within seven (7) days of the event date, no deposit will be returned to the client and 50% of the total event cost will be charged to the credit card on file.

4. EVENT MINIMUM SPEND/MINIMUM NUMBERS

   1. A minimum spend and/or minimum numbers apply to the function space at Psychedeli. These may vary depending on time, day, or season of the event.

      1. Minimum numbers are based on full paying adults.

      2. Should your event numbers fall below our required minimum, please ask us about alternative package options, or in some cases a room hire fee may apply.

5. SURCHARGES

   1. Should your function extend past 5 hours, a room hire surcharge minimum of $500.00 per hour may apply.

   2. Surcharges may apply for weekend and public holiday bookings.

   3. Surcharges will be advised and added to all event quotes where applicable.

6. DAMAGES

   1. Psychedeli accepts no responsibility for the loss or damage to any equipment or property left on the premises prior to, during, or after the function.

   2. You agree to indemnify Psychedeli for all loss, harm or expense resulting from any damage to any property or belonging to Psychedeli or injury to any Psychedeli staff during the function, caused by any guests or other persons attending the function.

   3. The client is financially responsible for any damages to the venue's property, equipment including, but not limited to, any equipment hired and allocated to your event. Damages will be charged to the credit card provided.

   4. No glitter, body paint, confetti, sticky tape, silly string, etc., is allowed. Any decorations which require more than the usual amount of cleaning (i.e. professional cleaning, glitter cleanup, etc.) will incur a cleaning fee charged to the credit card provided.

      1. Helium balloons must be attached to a weight, if balloons float to the top of the atrium ceiling a $75.00 removal fee will be charged.

7. COMPLIANCE

   1. Clients will be responsible to ensure the orderly behavior of their guests and Psychedeli reserves the right to intervene where it sees fit.

   2. To ensure compliance with its Responsible Service of Alcohol obligations, Psychedeli reserves the right to refuse service or eject any person suspected of being intoxicated, or displaying unruly behavior. Refunds will not be issued to event guests if entry is refused. All guests, 18years old or older, must hold a valid form of ID.

8. APPROVALS

   1. Clients must obtain Psychedeli's written consent before any third party goods, equipment or food/beverage options are brought into the venue.

      1. All property is to be removed at the conclusion of your event.

9. FINAL NUMBERS

   1. For catering purposes, final numbers for your event are require 14 days in advance of your function. Slippage of no more than 10% of quoted price will be accepted, though increases may be possible.

   2. Charges will be based on final numbers, minimum numbers or on final head count, whichever is greater.

10. CATERING

    1. All catering selections must be confirmed 14 days prior to your event date.

    2. No external food or drinks, including but not limited to cakes, are to be brought into the venue without prior authorization.

    3. Any dietary requirements need to be advised when confirming your catering selection.

    4. Catering orders can be changed 7 days prior to your event.

    5. Function menu (both food and drink) pricing and options are subject to change particularly if a function is booked more than 6 months in advance. Menu options are subject to changes due to market availability and seasonal demands.

11. CAKEAGE

    1. Psychedeli and all staff do not take any responsibility for damage or loss of cakes held/left at the venue.

12. FINAL PAYMENT

    1. Final event payment must be received seven days prior to the event. An "on consumption bar tab" is the only event that can be paid on the commencement of the event.

    2. A valid credit card will be held on the night as payment and security.

13. FIRE, LIGHT AND SAFETY

    1. Psychedeli reserves the right to adjust any set-up to ensure fire, light and safety codes are met.

14. MINORS/UNDER 18

    1. Minors are permitted to attend events and must be accompanied at all times by their parent or legal guardians as defined in the Liquor Act 2010.

    2. Minors may not leave the function without their parent or legal guardian.

    3. Minors or those without ID must not consume any form of alcoholic beverage, tobacco, or approach the bar.

15. 18TH AND 21ST BIRTHDAYS

    1. two security guards will be hired at the expense of the client for a fee of $70/hr (additional to the minimum spend) for all 18th and 21st birthdays.

16. AUDIO VISUAL

    1. If hiring the projector, the client must provide a computer and any required adapters for VGA/HDMI/USB input. Please see the event manager for details.

    2. Psychedeli recommends booking a time to test your AV equipment (by appointment only, or before the start of your function).

17. LICENSING

    1. Psychedeli is licensed until 12:00 AM. All patrons must vacate the premises prior to this time.

       1. A last call for drinks will be called at 10:55 PM

       2. Psychedeli reserves the right to close the bar at 11:00 PM.

    2. Due to strict licensing laws and ongoing commitment to the community, we are required to remind you of the following:

       1. Liquor will not be served to minors (under 18 years of age).

       2. Any persons under the age of 18 must be accompanied by a parent or legal guardian.

       3. No intoxicated persons will be admitted to the venue.

       4. Intoxicated persons will be refused the service of liquor.

       5. All amplified noise to be monitored and kept below legal limits.